Certification is a team effort. Different people in your organisation will have knowledge of different areas — from IT and HR to operations and senior management. Be Certified lets you add as many team members as you need at no extra cost, so everyone can contribute.
Why Invite Your Team?
• Different clauses require input from different departments and experts within your business.
• Sharing the workload means you’ll get through the certification faster.
• Team members can upload evidence from their own areas of responsibility.
• It ensures the people closest to each process are writing the responses about them.
How to Invite Team Members
1. Go to your account settings or user management area within the platform.
2. Select the option to invite a new user and enter their email address.
3. Set their access level — Choose the appropriate permissions for what they need to do. See How to Manage Levels of Access for more detail.
4. Send the invitation — They’ll receive an email with instructions to set up their account and log in.
Working Together Effectively
Here are some tips for getting the most out of team collaboration on Be Certified:
• Assign ownership — Decide who is responsible for which sections or clauses before you begin. This avoids duplication and ensures nothing gets missed.
• Communicate offline — While multiple people can work on the platform simultaneously, it’s worth having a quick team check-in to coordinate who’s working on what.
• Use document storage — Encourage team members to upload evidence directly to the platform rather than emailing files around, so everything is in one place for the audit.
Tip: There’s no limit on the number of users you can add. The more people contributing, the faster and more thorough your certification journey will be.
Managing Existing Users
You can change a team member’s access level or remove them from the platform at any time through the user management area. For a detailed guide on the different access levels available, see How to Manage Levels of Access.
